Check List for inspection of office of RPAO, National Highways.

While inspecting the O/o RPAO (NH), it is desirable to carry out following basic tests to ensure that records are being maintained properly and payments are being released in accordance with Govt. rules. 10% or 10 projects / jobs / works, whichever is more should be scrutinised selecting them in a random manner.

Please confirm (Yes or No)

1. whether following Registers are being maintained in prescribed proforma / format :

1. Job-wise Register
2. Sanction Register
3. Expenditure Control Register
4. Payment Register
5. Registers of Orders & Special Recovery
6. TE Register
7. Cheque issue Register
8. Classified Abstract Register
9. Consolidated Abstract Register

1. Accounts are duly signed by DDO
2. All schedule dockets are enclosed
3. All original vouchers are attached
4. Reimbursement is made on duplicate vouchers / photocopy etc.
5. Job-wise Sanctioned / Revised Estimates noted in the Register
6. Date of commencement / completion of the job noted in the register
7. Payment released is within sanctioned estimates
8. Name of the contractor, reference of agreement, work order or supply order no. is quoted in the bill.
9. in running account bill measurement of previous bills and present bills are recorded with respect to MB
10. Mobilisation advances are properly adjusted
11. Vouchers pertaining to withheld claims are returned
12. On Account Payment to the State is adjusted as per prescribed procedure

100. in the case of final payments on running accounts whether :